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Privacy Policy for AI-Thesis-Coach

The AI-Thesis-Coach website is subject to Swiss data protection law, in particular in accordance with the Federal Act on Data Protection (FADP). The EU recognizes that Swiss data protection law ensures adequate data protection.

I am very pleased about your interest in this website. Data protection is of a particularly high priority for me. The use of this website is possible without any additional provision of personal data.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to AI-Thesis-Coach. Through this data protection declaration, I would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, AI-Thesis-Coach has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g., by telephone.

1. Contact Details of the Controller

The controller in the sense of the GDPR and other national data protection laws of the member states as well as other data protection regulations is:

Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

2. Collection and Storage of Personal Data as well as the Type and Purpose of their Use

When you visit the website AI-Thesis-Coach.com, the browser used on your device automatically sends information to the server of this website. This information is temporarily stored in what is known as a log file. The following information is collected without any action on your part and stored until it is automatically deleted:

a) When visiting the website

  • The IP address of the requesting computer,
  • Date and time of access,
  • Name and URL of the retrieved file,
  • Website from which access is made (referrer URL),
  • The browser used and, if applicable, the operating system of your computer as well as the name of your access provider.

The aforementioned data is processed for the following purposes:

  • Ensuring a smooth connection setup of the website,
  • Ensuring comfortable use of our website,
  • Evaluation of system security and stability as well as
  • For additional administrative purposes.

Under no circumstances will the collected data be used for the purpose of drawing conclusions about your person. Furthermore, when visiting this website, cookies (see below, no. 4) as well as analysis services (see below, nos. 5 and 6) are used.

b) When using the contact form

For any inquiries, you have the option to use the form provided on the website to get in touch. For any questions, you may contact us through the form provided on the website.

The following information is required:

  • Name
  • Email
  • Message

c) When Uploading Your Bachelor's or Master's Thesis

When you upload your thesis on our website, the following data is collected and processed:

  • Your uploaded thesis
  • Your choice whether the data may be used to improve the service

If you consent to the use of your data for service improvement, contents of your thesis may be manually reviewed to further develop the service. Identified errors may be incorporated into a database exclusively used for enhancing the service. This data will not be sold or otherwise commercially used.

If you do not opt in to improve the service, your data will only be used to generate feedback for your submitted thesis.

Storage Location and Data Processing

The data is stored on Vercel's servers and processed using OpenAI's services.

Data Deletion

Data will automatically be deleted after 60 days. You also have the option to delete the data at any time via the user interface.

3. Transfer of Data to Third Parties

Your personal data will not be transferred to third parties for purposes other than those listed below. We only share your personal data with third parties if:

  • You have given your express consent to such a transfer,
  • The transfer is necessary for the assertion, exercise, or defense of legal claims and there is no reason to assume that you have an overriding legitimate interest in not having your data transferred,
  • There is a legal obligation for the data transfer, and
  • The transfer is legally permissible and necessary for the execution of contractual relationships with you.

4. Cookies

Our website uses cookies that are necessary for the operation of the website and cannot be disabled in our systems. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do no harm to your device, do not contain viruses, trojans, or other malicious software. The use of cookies serves to make the use of our offer more pleasant for you.

Information stored in cookies is related to the specific device used. However, this does not mean that we immediately become aware of your identity.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created.

These cookies are stored locally, so no data is transferred to the server.

5. Google Tag Manager

Google Tag Manager is a solution that allows us to manage so-called website tags through a single interface and thus integrate Google Analytics and other Google marketing services into our online offering. The Tag Manager tool itself (which implements the tags) does not process any personal data of the users. However, the tool triggers other tags that may collect data. Google Tag Manager does not access this data. If deactivation has been made at the domain or cookie level, it will remain in effect for all tracking tags implemented with Google Tag Manager.

Google Tag Manager Use Policy

6. Integration of Third-Party Services and Content

Our website uses content or service offerings from third-party providers such as YouTube to integrate videos. When you view a page that has an embedded YouTube video, your browser establishes a direct connection to YouTube's servers where the video is hosted. Through this process, YouTube receives information that your IP address has visited our website, even if you do not have a YouTube account or are not logged in. If you are logged in to your YouTube account, you allow YouTube to directly associate your browsing behavior with your personal profile. You can prevent this by logging out of your YouTube account before using our site.

This information is necessary to inform users about the potential for data exchange with YouTube, which is significant from a data protection perspective.

7. Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States.

On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity, and providing other services relating to website activity and internet usage to the website operator.

You can prevent the storage of cookies by selecting the appropriate settings on your browser; however, please note that if you do this, you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: Google Analytics Opt-out Browser Add-on.

8. Rights of the Data Subject

You have the right to:

  • Right of access: You can request information about your personal data processed by us. In particular, you can request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to correction, deletion, limitation of processing or objection, the existence of a right to lodge a complaint, the source of your data if they were not collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information about their details;
  • Right to rectification: You can request the correction of inaccurate or completion of your personal data stored by us;
  • Right to erasure: You can request the deletion of your personal data stored by us, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defence of legal claims;
  • Right to restriction of processing: You can request the restriction of processing of your personal data as far as the accuracy of the data is disputed by you, the processing is unlawful, but you refuse their deletion and we no longer need the data, but you need them to assert, exercise or defend legal claims or you have objected to the processing;
  • Right to data portability: You can receive your personal data that you have provided to us in a structured, common and machine-readable format or request the transfer to another controller;
  • Right to object to automated individual decision-making: You have the right to object to exclusively automated processing of personal data that affects you, including profiling, and to request that decisions not be based solely on automated processing;
  • Right to lodge a complaint: You have the right to lodge a complaint with a competent supervisory authority about our processing of your personal data.

9. Data Security

We use the most common SSL (Secure Socket Layer) method in connection with the highest encryption level supported by your browser during the website visit. This is usually a 256-bit encryption. If your browser does not support 256-bit encryption, we will instead use 128-bit v3 technology.

Furthermore, we use appropriate technical and security measures to protect your data against accidental or intentional manipulations, partial or total loss, destruction, or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

10. Updates to This Privacy Policy

This privacy policy is currently valid and has the version of May 2024.

Due to the further development of our website and offers above or due to changed legal or official requirements, it may become necessary to change this privacy policy. The current privacy policy can be viewed and printed at any time on the website at www.AI-Thesis-Coach.com.